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Be an Exhibitor at Lib-Con

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We appreciate all of our wonderful vendors. If you wish to participate, find all your information here.

For Prospective Exhibitors: Policies & Registration Information

Exhibitor Registration Form
Download and print out a copy of our Exhibitor Registration Form. All interested businesses must submit a completed form to be included in the exhibitor area. Vendors with submitted forms will be featured on the Lib-Con website. | Download Exhibitor Policies

Update: We've removed access to the registration forms & policies as we've met our exhibitor capacity.
Thanks to everyone participating in 2019 and for filling up our exhibitor area!
General Information
Each Exhibitor will have one (1) booth space. Each space is 8ft by 6ft and has a 4ft walkway on one side or the other.  If requested one 8ft by 2ft table and/or two chairs will be provided.  There is limited space, so booths will be sold on a first-come-first-served basis. You will need to provide your own table skirting. Signs and banners may be hung on the front of the table, but large stands or obtrusive fixtures will not be allowed.  Abilene Public Library reserves the right to ask any Exhibitor to move items that block walkways, impede other Exhibitors, or present safety hazards.

Free Wi-Fi is available throughout the Abilene Public Library. There is no guarantee that electrical outlets will be available.

All Exhibitors must be either a vendor, a non-profit organization, or part of a fan group.  Personal collections are not allowed.

Fees
Each Exhibitor will be charged $15.00.  All money from Exhibitor fees will be given to the Friends of the Abilene Public Library. The fee is due at the time of registration.
Date/Load-In
The Exhibitor area will only be open on Saturday April 27, 2018 at the Main Library located at 202 Cedar St. Exhibitors may set up that day, no earlier than 8:30AM and must be completed by 10:30AM.  Early pack up is allowed after 4:00PM with everyone having left by 5:00PM.
Refunds/Cancellations
Exhibitors may cancel up to 30 days before the start of the event (April 27, 2018) to receive a full refund. After March 28, 2018, no refunds will be offered. Abilene Public Library reserves the right to cancel and issue a full refund for any reason prior to one week before the event (April 20, 2018).

Merchandise Quality Control & Weapons Policy

Exhibitors may not sell or display age restricted or adult materials, including art, films, videos, or promotional items. Questionable items will be determined by Library Staff.

It is the responsibility of the Exhibitors/Artists to ensure that their artworks do not violate any copyright laws. The Abilene Public Library cannot and will not provide legal protection to Artists under any circumstances. The Abilene Public library staff reserve the right to challenge possible violations of copyright at their discretion.

Firearms/Projectiles:

  • No real firearms (replica, antique or otherwise) will be allowed.
  • "NERF," air soft, paintball and water guns with the firing mechanism disabled will be allowed. No "puffs of air" or other discharge should be detected upon testing.
  • Bows must not be fully strung and demonstrate to be unable to fire projectiles.

Bladed Weapons:

  • Weapons with a metal blade (sharpened or not) will not be allowed.
  • All bladed weapons must be dull to the touch regardless of the material they are made of.

Blunt Force Weapons:

  • Real blunt force weapons including, but not limited to, blackjacks, nightsticks, maces, and tomahawks will not be allowed.
Abilene Public Library reserves the right to ask any Exhibitor to remove any product that is deemed defective, offensive, inappropriate, or has received multiple complaints.
Theft
Although we strive to provide a safe, secure environment, the Abilene Public Library is not responsible for damage to, or loss of, property, equipment, or personal vehicles. We strongly recommend that you provide customers with receipts to avoid potential disputes.
Taxation
In Abilene, Texas, the applicable state and local sales tax rate is 8.25%. Please submit a copy of your Texas Tax certificate with the Exhibitor Registration Form and payment, if applicable.
Contact Information
Ellene Cudd | PH: 325-677-2474; Email: ellene.cudd@abilenetx.gov
Abilene Public Library - 202 Cedar St., Abilene, TX 79601


MAIN LIBRARY
202 Cedar St.
Abilene, TX 79601
PH: 325-677-2474


HOURS OF OPERATION
Mon, Tues, Thurs | 9AM to 9PM
Wed, Fri, Sat | 9AM to 6PM
Sundays | Closed
SOUTH BRANCH
4310 Buffalo Gap Rd.
Abilene, TX 79606
PH: 325-698-7565


HOURS OF OPERATION
Mon, Tues, Thurs | 10AM to 9PM
Wed, Fri, Sat | 10AM to 6PM
Sundays | 1PM to 6PM
MOCKINGBIRD BRANCH
1326 N. Mockingbird Ln.
Abilene, TX 79603
PH: 325-437-7323


HOURS OF OPERATION
Mon, Tues, Thurs | 9AM to 9PM
Wed, Fri, Sat | 9AM to 6PM
Sundays | Closed
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Questions: Email or Call Us at 325-677-2474