Fleet Management & Maintenance

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Fleet Management

Fleet Management is dedicated to quality management and replacement of the City fleet and motorized equipment. This is accomplished by utilization of computer technology, emphasis on professionalism, extensive monitoring, reporting and analysis of fleet trends, sensitivity and responsiveness to vehicle and equipment needs, and participation in fleet related educational and professional organizations. Fleet Management is the prime initiator and coordinator for fleet procurement, specification preparation, inventory control, accountability, policies, and innovation.

    The City owns over 700 total units of equipment including bulldozers, motorgraders, draglines, high-tech police cars, mowers, pickups, Dump Trucks, Refuse Trucks, Water Trucks, backhoes, earth scrapers, sedans, motorcycles, crack-sealers, brush chippers, tractors, SUV's, Sewer Trucks, etc. No private business in Abilene furnishes such a wide variety of mechanical skills.

    The Division is responsible for maintaining fuel and oil inventory, underground fuel tanks, pumps for fuel and oil, tanks for new oil and waste oil, and an Automated Fuel Dispensing System. Efforts are made always to comply with the Texas Natural Resources Conservation Commission (TNRCC) requirements and procedures.

    This store provides parts service to mechanics and to vehicle users from various divisions.


    The Shop's safety program encompasses a comprehensive fire extinguisher program for the facilities and vehicles, first aid kits, workplace safety training, First Aid/CPR, spills and stormwater runoff, and equipment and vehicle safety.

    This self-service facility is able to accommodate medium size trucks, pickups, and vehicles.

    At least twice a year, all vehicles (except police cars) are rotated in the Shop for a comprehensive checkup, better known as a PM-B, to prevent more costly breakdowns and untimely repairs.

    Training is ensured in various areas: Diagnostic Equipment, New Engine Models, Transmission Diagnostics, Hydraulics, Vehicle Manufacturer Updates, & Trends in general equipment maintenance.

    Manned by one employee who applies decals and numbers to vehicles, performs body, hood, and fender repairs on both metal and fiber glass. Also performs wreck repair estimates and paint jobs on all City equipment.

    Service station employees provide 12 hours daily service for oil and filter changes, lube jobs, and tire repairs on all of the City's equipment, and for assistance with fueling and air.

    The Fuel Truck Mechanic delivers fuel, lubricants, and performs field PM's (preventive maintenance).

    Various technicians are trained on operating the City wrecker which tows in for repair the vehicles that are stalled, wrecked, or otherwise inoperable.

    Equipment Services employs two welders assigned the tasks of performing welding repairs, fabrication of metal, outfitting new vehicles for service, and repairs of hydraulic pumps and cylinders.

    Key personnel in the division serve in the function of the selection of equipment, training of personnel, and preparation of technical specifications on all types of equipment purchased as part of a new program or as replacement for retired assets.

    This division coordinates warranty work and recall repairs by vendors for all vehicles.

    Various divisions send selected personnel to training sites from time-to-time, and the motor pool is made use of to provide transportation to these trainees.


Frequently Asked Questions

  • 7:00-5:30 on Weekdays. The service station is open from 5:00 A.M. until 5 P.M. on all weekdays except Wednesdays, when it's 7:00-5:30.
    • If the vehicle will not move and needs to be towed, the procedure is to call Police's regular number (673-8331) in order to get the next authorized wrecker service in the rotation. The vehicle will be towed to the Shop.
    • If a flat tire occurs, and a spare cannot be found, most local tire service companies have an answering service to dispatch an emergency repairman, if the vehicle needs to be repaired before the Shop opens back up.
  • A maintenance PM (PM-B) is scheduled every 6 months for most vehicles (4 months for refuse trucks). The mileage interval is 12,000 on cars and pickups, 8,000 miles on heavy trucks, and 6,000 miles on refuse trucks.

  • Every 4,000 miles on most vehicles. For machines with hour meters, the engine manufacturer's recommendation should be followed. However, as a guideline, 150-175 hours is used in the absence of the recommendation.
  • Phone Fleet Management (676-6449) and the trip will be scheduled into the Motor Pool, and the Shop will be notified.
    • Small Staff Sedans: 35 psi
    • Larger sedans, patrol cars, pickups: 40 psi
    • Large trucks: 110-120 psi
    • Motorgraders: 40 psi
    • Other large tractors: consult Equipment Services
  • Call 676-6073 and ask for the foreman.
  • Call 676-6068 and ask for the secretary, or stop by the office.
  • This causes complications. If it is an emergency and it must be done, at least get the other vehicle's mileage to input into the authorization station. No matter what, notify Fleet Maintenance as soon as possible.
  • Try another gas pump. There are two pumps for unleaded gas, and two for Diesel.

    If neither one will work, the problem may be with the Gasboy card reader. Notify the police, who will try to dispatch a Shop person to get the pumps working again, and go to a Skinny's store or an L & L Convenience Store who are able to fill a City of Abilene vehicle in an emergency. The receipt needs to show the vehicle number, the license tag #, and your clear signature.
    • In most cases, the odometer reading (mileage). Do not enter the tenths.
    • If your machine only has an hour meter, enter that number. Do not enter the tenths.
    • If your vehicle has both an hour meter and an odometer, usually the odometer reading is entered, unless you are certain that your vehicle is an exception.
    • If your machine has no meter whatsoever, just enter a zero.
  • Call Fleet Management at 676-6449